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Six steps to creating the perfect graduate on boarding experience

Onboarding a new graduate should be handled a little bit differently to those who have years of experience. You want to make them feel comfortable and not overwhelm them on the very first day.

Make sure that when your new graduate’s first day comes to an end, they know they’ve made the right decision in becoming part of your business. To help you get organised and give your new graduate an amazing first day, week and month, we suggest following these simple steps. You want to show that you’re organised and excited for them to make a real impact in the business:

Before the first day

1. Work Space

Prepare your new employee’s work area and office space and equip it with supplies

Order appropriate access keys/security cards and make sure they work

Order business cards, if applicable

Arrange for parking, if required

2. Technology Access

Order technology equipment (computer, iPad, phone) and software

Set up their system in advance and assign them to a printer

Arrange for access to shared drives

Add their name to relevant email lists

3. General Communication

Share the news about the new starter with everyone in the business

Assign a buddy or mentor to the new hire

4. The first day

Have a small gift waiting for them such as your company t-shirt, mug or keychain

Give them a tour of the office or workplace and introduce them to key team members

Present them with their onboarding pack, containing important information like account info

Ensure they get a proper induction

Meet with them and their manager to explain the expectations of their role

Have their manager assign some initial tasks

Organise for them to have lunch with their new manager and/or team

5. The first week

Introduce them to employees from different areas of the business

Follow-up to ensure they’ve accessed, read and acknowledged your company policies

Check-in with them and their manager regarding initial tasks

Have their manager assign them their first project

Ask for first week feedback

6. The first month

Hold regular check-in meetings and evaluate their progress after a month in the company

See how they’re getting along with the rest of the team and whether they’re enjoying their work

Assess and action training needs

Check in with their manager on how their one-on-ones are going
With these steps, you’ll be on your way to giving your new graduates a recruitment and onboarding experience they’ll remember for many years to come. Remember, the key is to be personal, be upfront, and tailor your process to suit them. So go on, go find your gold star grad! Encourage graduates from all backgrounds and experiences to apply

When it comes to hiring graduates, you need to be inclusive. Be conscious of framing your workplace as an accepting and inclusive place to be. Consider putting a statement on the end of your job ads that invites people of all backgrounds and identities to apply.

Originally published on HR Director  

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I’ve worked with Paul over 18 months and he’s worked extremely hard to bring us the right candidates. He understands exactly what we need and what we expect and his knowledge of the market is great. Whenever we have a new role I don’t hesitate to contact Paul.
Adam Ward
CEO & Co-Founder at Airtime Rewards
When making the fund’s first investment in the North West of England, we were recommended to speak with Paul & Sphere Group, to help formulate a strategic plan for the recruitment of a new finance department. The plan was for a highly confidential potential portfolio business that was pre investment. Paul quickly understood our requirements and using his candidate knowledge of the local area, was able to work closely with us to formulate a structure and plan that was fit for purpose. At the point of investment, we had secured a new CFO having received an excellent quality shortlist; and already had a shortlist ready to interview for the FC position. The ability to deliver this project confidentially with such quality is testament to the Sphere operation and we would not hesitate to return.
International Private Equity Investor
(Confidential assignment requiring NDA)
I worked with Paul from a junior stage in my career to formulate a plan to achieve my goal of attaining a CFO position within the shortest time frame possible. Paul was knowledgeable, and advised clearly where gaps existed in my skill set. What was most unexpected was the advice on certain occasions not to move away from my current employer and explanation as to why this would benefit me. Having achieved this goal, I have throughout my subsequent career, received an excellent service in attracting high quality talent in building my own team when using Sphere.
Candidate
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Managing Director
Privately Owned Manufacturing (Confidential assignment requiring NDA)
Julian was accessible and responsive right from the start. He clearly understands the importance of being a good listener and was prepared to take as much time as required to understand our company culture and ideal candidate profile. In addition, Julian was an effective intermediary between candidate and prospective employer, with excellent communication skills even during the more difficult moments of the Covid-19 pandemic. I would not hesitate to recommend Julian and Sphere Group.
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CFO - 4imprint Group plc
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Executive Chairman - Volex Plc
I retained the services of Julian Aronberg at Sphere Group to identify a new Group Finance Director to replace myself on behalf of the Board. As a fast growing listed tech company, this is a broad hands on role encompassing financial leadership, corporate governance, as well as commercial and strategic partnering. Julian spent time with me and other members of the Board to fully understand our business, future plans and requirements of the role. He advised us on the various profiles of candidates we could consider and what we may need to do to secure our ideal candidate. The main challenge with this assignment was that we needed to identify the right person quickly without compromising on quality and fit with the business. Sphere Group’s proactive search methodology meant Julian was able to identify the right people quickly and due to his thorough understanding of our requirements he delivered a credible shortlist for us. We were able to identify and recruit the successful candidate despite this being at the start of and during the COVID-19 pandemic lock down. Julian provided an excellent level of service, demonstrating a technical understanding of the requirements of the role plus expert knowledge of the candidate pool. Crucially, he was also able to match the cultural and aspirational fit of the candidates with our business. He communicated effectively during the process and delivered the project on time. I would have no reservation in using him again or recommending his services to others.
Andrew Miller
Previous CFO and Current NED - Corero Network Security PLC
"Speaking from a candidate point of view, Julian Aronberg and Sphere Group's involvement, imbued professionalism in the recruitment process from beginning to end. The start of the journey involved a first, general, exploratory meeting when Julian outlined Sphere Group's experience, background and particular specialisms and deep-dived into my skill set, experience and motivations. He also provided guidance in market trends and other useful feedback. Thereafter, taking properly into account my desires and requirements, he subsequently identified a potential opportunity which represented a very good fit and alignment for both me as candidate and for the company. The potential opportunity was discussed in depth to make sure all parameters and metrics were known and expectations were met throughout for both sides. Then throughout an extensive selection and interview process, Julian maintained constant communication and two-way feedback. At all times he was professional, courteous and pro-active. Even once in role, Julian has been in touch several times to ensure all is well for both sides, something in my experience few executive search firms actually do, preferring to move from mandate to mandate, yet essential for building a long-term relationship. In summary, I would have no hesitation whatsoever in highly recommending Julian to others to meet their future recruitment needs."
Neil Pritchard
CFO - Corero Network Security PLC
In hiring a Head of Finance, we were really pleased with the service provision by Sphere/Julian, in particular by the quality of candidates put forward and by the responsive and high quality inputs to the process”
Rob Quinn
Previous CFO of Silence Therapeutics PLC
It was a pleasure to work with Julian Aronberg at Sphere Group when I secured my position as the Deputy CFO for an AIM listed manufacturing business. Julian spent time with me to understand my aspirations and working style, considering how these aligned with the business and culture of his client. He guided me through the process, keeping me well informed at each stage. After securing my new role, Julian helped me fill an open position having identified some excellent candidates. I would have no hesitation in recommending Julian and the Sphere Group.
Jon Boaden
CFO Volex Plc
We retained the services of Julian Aronberg and Sphere Group in the search for a newly created Deputy Group Finance Director position. This was a strategic hire with the agenda of identifying an individual who had the ability to transition to the Group Finance Director position in a number of years. Julian spent time understanding our requirements fully and advised us on the role and candidate specification to ensure we were able to attract the right people. He demonstrated a thorough understanding of the personal attributes and values required to fit in to our company and be successful. As a result, Julian produced a high quality shortlist of candidates, all of whom were strong contenders for the role. From this we selected the successful candidate. Julian took full ownership, providing advice and guidance throughout, and made the whole process extremely easy. We would happily retain his and Sphere Group's services again.
Nish Malde
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" We have used Sphere Group on two occasions recently in our search for a high calibre Group Finance Director and Group Financial Controller and on both occasions Nick Jones has put forward a number of compelling CVs. We would not hesitate using them again in the future. "
David Adams
Executive Chairman – J. Tomlinson
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Group Financial Controller - IMI PLC
" I have recently worked with Nick Jones from Sphere Group for the appointment of our Finance Director. I found Nick and Sphere to be very professional in their approach, spending time to thoroughly understand the role and the future needs of our business. A short list of excellent candidates was provided in the timescales agreed. After appointing from the short list, Nick has maintained his support post offer, providing us with excellent customer service. "
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Head of HR - Robinson Brothers
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Paul Roughedsge
Director OF Assurance – IMI PLC
I have known Geoff Blackwell-Frier for a number of years now and he has always kept in touch and shown an interest in my career. With the Finance Director’s position at Baa Bar plc, Geoff fully briefed me on the role, the company and the process itself and I valued his honest and direct approach. After I had been appointed, I discussed the recruitment process with the Chief Executive and she appreciated the time and effort Geoff invested to understand the business culture and identify the right skill set & personality for the role. A few months later, Baa Bar utilised Sphere Group’s expertise again to recruit a qualified Financial Controller from practice.
Sue Hill
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